Mayoral engagements

Mayoral diary of engagements

The calendar below shows all of the official engagements which the Mayor is currently scheduled to attend. If the Mayor is unable to attend an engagement the Deputy Mayor can attend on their behalf and take on the role and responsibilities of the Mayor. Please contact the Civic Office.

PLEASE NOTE: the Google Map links in the Google diary below may not be 100% accurate. If you are interested in attending one of the public events listed in this calendar please use the actual address and postcode provided and do not rely entirely on the Google Maps location.

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How to invite the Mayor to attend an event

If you would like to enquire about booking the Mayor for an event you should send in a request for an attendance at an event or engagement at least 14 days in advance. Where possible you should telephone to check the date is available before requesting the Mayor's attendance. You will need to confirm your request in writing or online.

To do this you can contact the Civic Office in any of the following ways:

Online: You can request a Mayoral Engagement by completing the form below and emailing it back to us
By email: please contact the Worthing Civic Office (see contact details at the end of this page)
By post: addressed to: The Mayor, c/o Worthing Civic Office, Worthing Town Hall, Chapel Road, Worthing, BN11 1HA

Please be aware:

that submitting a request does not guarantee that the Mayor will be able to attend - attendance will be subject to confirmation at a later date
when your request is received in the Civic Office we will confirm the Mayor's attendance
if you are sent an engagement form to complete, please complete it and return it at least seven working days before the engagement

In all cases: Please provide as much detail on the form to ensure that the Mayor is fully informed about your event:

You can send the completed form back as an e-mail attachment to the Worthing Mayor's Assistant:

Please complete and email this form to:

democratic.services@adur-worthing.gov.uk

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Mayoral engagements - Guidance notes

Precedent

By Act of Parliament The Mayor has precedence in all places within the Borough of Worthing, except for His Majesty the King and members of the Royal Family, or The Lord Lieutenant of the County when representing the Crown.

Event information

Please remember to enclose any background information about the function and provide any agendas, programmes, any suggested speeches / words and copies of lessons to be read in church.

Please provide information about the organisation, eg annual reports, terms of reference, minutes, news sheets, etc.

Please also state if there are to be any other VIPs invited, for example Royalty, Lord Lieutenant, High Sheriff, Forces or Religious Personnel etc.

Please note that when the Consort is not able to attend an event the Mayor may be accompanied by a guest or a ward councillor, or he will attend the event on her own.

Arrival

Please ensure that a responsible person is delegated to greet the Mayor (and/or the Consort) on arrival and that the Mayor is then accompanied - not necessarily by the same person - for the whole event.

Seating

At events held within the Borough, the Mayor's precedence requires that he should be seated to the immediate right of the President, Chairman or Host. The Mayor's guest, if present, may be placed on the left of the person presiding or on the right of the Mayor.

Toasts and speeches

If you wish the Mayor to propose or response to a toast or make a speech, please submit the relevant details with the mayoral engagement form. Details should include at what point he should speak, speech length and whether formal/informal, to whom she should refer etc. Ideally please submit in writing what you would like the Mayor to say.

Press releases

You are requested to ensure you carry out your own publicity. However please note that this does not mean that the local media will attend all engagements!

Church services

The Mayor and his guest should be met at the entrance to the church and conducted, usually, to the front right pew. (At funeral services, it is normal for family mourners to occupy the front right-hand pew and for the Mayoral party to take the left). It is courteous for the congregation to rise at the Mayor's entry and at his departure. If you wish the Mayor to read a lesson (or anything else) then please enclose a copy with the Mayoral engagement form.

Visits to schools or meetings

Where appropriate, the assembly should rise upon the Mayor's entrance and again on his departure.

Transport for the Mayor

Please reserve a parking space for the car transporting the Mayor as near to the reception entrance as possible. Please indicate the arrival point (ie main entrance) and supply a map of the venue/local area (if appropriate).

Mode of Address

When writing, the envelope should be addressed:

The Worshipful The Mayor of Worthing,
Councillor Ibsha Choudhury,
Mayor's Parlour,
Worthing Town Hall,
Chapel Road,
Worthing,
West Sussex,
BN11 1HA

When starting a letter:

Dear Mayor

When being formally announced at a function:

Very formal:
The Worshipful (The Mayor of Worthing), Councillor Ibsha Choudhury
Less formal:
The Mayor of Worthing, Councillor Ibsha Choudhury

When speaking directly to the Mayor:

Mr Mayor

Deputy Mayor

The Deputy Mayor is Councillor Helen Abrahams.

If attending on behalf of the Mayor, the Deputy Mayor will deputise for the Mayor in all respects and should be accorded the same precedence as the Mayor.

Dietary and refreshments

The Mayor and Mayoress (HALAL)

No alcoholic beverages
Tea/coffee, bottled water and fruit juices
No allergies

The Deputy Mayoress:

Vegetarian
Plant based milk in tea/coffee
Non carbonated soft drinks
Does drink alcoholic beverages
No allergies

Charity donations

If appropriate the Mayor would prefer to receive flowers or a donation to the Mayor's chosen charities.

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GDPR

The Mayor's Office is GDPR compliant and no contact details will be published. All information collected will be used by the Mayor's Office for intended purpose(s) only. For more details please see: