Safer Communities Privacy Notice

What this Privacy Notice covers

Adur & Worthing Councils are the data controllers (referred to in this notice as 'we' or 'us') of your personal data for the purposes of applicable data protection legislation in relation to the administration and management of the following:

Anti-social behaviour case work
Multi-agency work to reduce and prevent youth violence and exploitation
Any other partnership work to reduce crime and disorder and prevent harm to individuals and communities

The councils' data protection officer can be contacted at:

Adur & Worthing Councils
Worthing Town Hall
Chapel Road
Worthing
West Sussex
BN11 1HA
Email: data.protection@adur-worthing.gov.uk

In relation to your personal data we are committed to collecting, using and protecting it appropriately. Our Data Protection Policy can be found on the Data Protection page of our website.

This privacy notice explains:

How and why we collect and use your personal data
The type of personal data that we collect
When and why we may share personal data with other organisations
The rights and choices you have in relation to the personal data that we hold about you
How long the information is kept for
Our legal basis for processing your data

What we collect, why and how it is used

We collect the following personal information:

Contact details; including name, address, email address, telephone number, etc.
Date of birth
Proof of identity
Information about your family and/or other members of your household
Social and personal circumstances
Housing information relating to your council or social landlord tenancy
Visual images, personal appearance and behaviour
Licences or permits held
Business activities

We need to collect a broad range of information to understand the risks to individuals and communities. The information we collect enables us to decide what support/tools or powers are available to reduce or prevent risk arising from crime and disorder situations. This information might be provided to us from a third party, for example, other councils' departments, Sussex Police or West Sussex Social Care.

We may also collect the following special category or criminal offence personal data:

Physical or mental health details
Racial or ethnic origin
Gender and sexual orientation
Political opinions and affiliation
Offences (including alleged offences)
Religion
Criminal proceedings, outcomes and sentences

Purpose

We are collecting your data for the purpose of responding to your complaint or query in relation to community safety matters. Information collected may be used to inform our decision as to what action is necessary, including possible restorative intervention or enforcement action. Contact details may be used for communication purposes in relation to the matter.

The council has a duty under the Crime and Disorder Act 1998 to do all that is reasonable to prevent and reduce crime and disorder in the area, therefore we have a legal obligation to process personal data.

We may share personal data with other departments within the councils and external organisations in the following circumstances:

Confirming ownership or residency of a property where crime and disorder is occurring
Where another council department holds the relevant powers to prevent or reduce crime and disorder, for example, Public Health and Regulation

Data may be passed to third parties including:

Sussex Police
Probation Services
West Sussex Children's Social Care
West Sussex Adult Social Care
West Sussex Fire and Rescue
Schools and educational establishments
The NHS and other health care providers
Third Sector Partners

We will not provide personal data to anyone else or use the data about you for any other purpose unless the law allows or permits us to.

Data that is shared is always done:

On a case-by-case basis
Using the minimum personal data necessary to provide the service
With the appropriate security controls in place
In line with legislation

Information is only shared with those agencies and bodies who have a 'need to know' or where you have consented to the sharing of your personal data.

Your personal data may be converted ('anonymised') into statistical or aggregated data in such a way that ensures that you cannot be identified from it. Aggregated data can't, by definition, be linked back to you as an individual and may be used to conduct research and analysis, including the preparation of statistics for use in reports.

Our legal basis for processing your personal data

The legal basis for processing your personal data is:

Legal Obligations Article 6(1)(c) UK GDPR processing is necessary for compliance with a legal obligation to which the controller is subject

The legal basis for processing your special category data is:

Legal Obligations Article 6(1)(c) UK GDPR processing is necessary for compliance with a legal obligation to which the controller is subject
Reasons of substantial public interest (with a basis in law) Article 9(2) (g) UK GDPR - Data Protection Act (2018), Schedule 1, Part 2, Paragraph 6 'statutory etc. and government purposes'.

How long the information is kept for

We retain information for a period of two years from the closure of the case.

Where the information relates to a child, we will retain this information until the child reaches their 18th birthday.

Records are kept in accordance with the councils' Information Retention and Disposal Schedule and we will not keep your information for longer than necessary:

Information Retention and Disposal Schedule

Your rights

You have certain rights under the UK Data Protection law including:

The right to be informed
The right of access to your personal data (also known as a Subject Access Request or SAR)
The right to withdraw consent
The right of rectification (to have any inaccuracies corrected)
The right of erasure (to have your records deleted)
The right to restrict processing
The right to data portability
The right to object
Rights in relation to automated decision-making and profiling

Further information about your rights is available on the Information Commissioner's Office website.

If you have a concern about the way that we are collecting or using your personal data, we ask that you contact us in the first instance. Alternatively, you can contact the Information Commissioner's Office.

How to contact us

If you have any questions about how we collect, store, or use personal data please email us as listed below: