Housing - Privacy Notice

What this Privacy Notice covers

Adur & Worthing Councils are the data controllers (referred to in this notice as 'we' or 'us') of your personal data for the purposes of applicable data protection legislation in relation to the administration and management of the following:

  • Housing Register Applications and Lettings
  • Homelessness Applications and Emergency Accommodation
  • Tenancies of Adur Homes and Garages
  • Leaseholds of Adur Homes
  • Right to Buy Applications for Adur Homes
  • Repairs and Maintenance of Adur District Homes
  • Disabled Facilities Grants
  • Houses of Multiple Occupancy
  • Community Alarm Service
  • Engagement and Consultation with our Tenants

Note: Adur District Council's residential housing stock is referred to as Adur Homes.

The Councils' Data Protection Officer can be contacted at:

Adur & Worthing Councils
Worthing Town Hall
Chapel Road
Worthing
West Sussex
BN11 1HA

Email: data.protection@adur-worthing.gov.uk

In relation to your personal data we are committed to collecting, using and protecting it appropriately. This privacy notice explains

  • How and why we collect and use your personal data
  • The type of personal data that we collect
  • When and why we will share personal data with other organisations
  • The rights and choices you have in relation to the personal data that we hold about you

Why we need your personal data

The purpose of processing your personal data is to:

  • Identify housing needs and administer the Choice Based Letting Scheme
  • Determine whether we have a Homelessness Duty and provide emergency accommodation
  • Manage Adur Homes and garage tenancies, ensure properties are maintained and safe
  • Administer Right to Buy Applications and manage leases
  • Administer grant schemes
  • Ascertain whether the property is an HMO, and whether a licence can be granted
  • Involve our tenants in shaping our services

The legal basis for processing your data is:

Articles 6(b), 6(c) and 6(e) of the General Data Protection Regulations, namely:

  • For performance of obligations under a contract, tenancy agreement or Lease
  • The Housing Act 1996 (as amended)
  • The Housing Act 1985 (as amended)
  • Part I of the Housing Grants, Construction and Regeneration Act 1996
  • The Housing Act 2004
  • The Housing and Planning Act 2016

What we collect and how it is used

We collect the following personal information:

  • Current and previous names
  • Current and previous addresses
  • Date of Birth
  • Telephone numbers and email addresses,
  • Financial data including savings, income, expenditure and debt information
  • Employment and benefits information
  • National Insurance number
  • Citizenship status
  • Names and dates of birth of all household members and relationship status
  • Education status of household members
  • Housing history and current housing situation
  • Contact details of sub-tenants, co-owners, landlords and managing agents
  • Basic information about health issues
  • Disability status
  • CCTV Images
  • Door Entry system records

We may also collect the following special categories of personal data:

  • Physical health and mobility issues
  • Learning disabilities
  • Mental Health issues
  • Substance and alcohol abuse
  • Criminal history
  • Ethnicity
  • Sexual orientation
  • Pregnancy status

We may share personal data with other departments within the Councils and external organisations in the following circumstances:

  • For law enforcement, criminal prosecutions and Court proceedings
  • If we need to establish, exercise or defend our legal rights, including the prevention and detection of fraud or protecting public interests
  • To offer you targeted support from other council teams eg we can give you the option of speaking to our employment coaches, money mentors or Digital buddies.

Data may be passed to third parties including Government Departments, Registered Social Landlords, Private Sector Landlords, other local authorities and private-sector companies including those that assist us in fraud detection and prevention. We will not provide personal data to anyone else or use the data about you for any other purpose unless the law allows or requires us to.

Your personal data may be converted ('anonymised') into statistical or aggregated data in such a way that ensures that you cannot be identified from it. Aggregated data can't, by definition, be linked back to you as an individual and may be used to conduct research and analysis, including the preparation of statistics for use in reports.

We may share your personal information with West Sussex Fire and Rescue Service. This is for the purposes of allowing further fire safety advice and support to be provided to you. We will only do this with your express permission.

We may also share your personal information with West Sussex Fire and Rescue Service without your consent where we are permitted to do so by law. We will only do this where we believe there is a risk to health and safety and where West Sussex Fire and Rescue Service need this information in order to carry out their own legal duties.

How long the information is kept for

Records are kept in accordance with the Council's disposal schedule and we will not keep your information for longer than necessary.

Your rights

You have certain rights under UK Data Protection law including:

  • The right to be informed
  • The right of access to your personal data
  • The right of rectification (to have any inaccuracies corrected)
  • The right of erasure (to have your records deleted)
  • The right to restrict processing
  • The right to data portability
  • The right to object
  • Rights in relation to automated decision-making and profiling

Further information about your rights is available on the website of the Information Commissioner's Office.

If you have a concern about the way that we are collecting or using your personal data, we ask that you contact us in the first instance. Alternatively, you can contact the Information Commissioner's Office.

How to contact us

If you have any questions about how we collect, store, or use personal data please email us as listed below:

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Page last updated: 12 July 2024

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