Chair's engagements

Chair's diary of engagements

For details of the Chair's availability please contact the Civic Office in Worthing Town Hall.

Booking the Chair for an event

Make an enquiry about booking the Chair for an event or engagement

If you would like to enquire about booking the Chair for an event you should send in a request for an attendance at an event or engagement at least 14 days in advance. Where possible you should telephone to check the date is available before requesting the Chair's attendance. You will need to confirm your request in writing or online.

To do this you can contact the Worthing Civic Office in any of the following ways:

Online: You can complete the engagement form below and email it back to us
By email: please contact the Civic Office (see contact details at the end of this page)
By post: addressed to: The Chair, c/o Civic Office, Worthing Town Hall, Chapel Road, Worthing, BN11 1HA

Please be aware:

that submitting a request does not guarantee that the Chair will be able to attend - attendance will be subject to confirmation at a later date
when your request is received in the Civic Office we will confirm the Chair's attendance
if you are sent an engagement form to complete, please complete it and return it at least seven working days before the engagement

In all cases: Please provide as much detail on the form to ensure that the Chair is fully informed about your event:

You can send the completed form back as an email attachment to the Worthing Civic Office (see contact details to the right):

Please complete and email this form to:

democratic.services@adur-worthing.gov.uk

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Chair's engagements - guidance notes

Precedent

By Act of Parliament the Chair has precedence in all places within the Adur District, except for His Majesty the King and members of the Royal Family, or the Lord Lieutenant of the County when representing the Crown.

Notice

The Chair requires as much notice as possible to attend events. Please note that it is usual practice that the Chair is invited at least one month in advance. The Chair can not guarantee their attendance and is subject to availability. If the Chair is unavailable where possible the Vice-Chair will attend on their behalf.

Arrival

Please ensure that the Chair is greeted by someone on their arrival.

Seating

At events held within the district, the Chair should be seated next to the principle host/hostess.

Public speaking

The Chair is happy to make toasts and speeches, details of which should be submitted with the Chair's Engagement form. The details should clarify at what point the Chair should speak, the length, the formality and whether anyone should be specifically referred to. It is preferable that these details are given in writing.

Mode of address

In writing the Chair should be addressed as 'The Chair' in other duties the Chair should be addressed as 'the Chair of Adur District Council'.

Press releases

Any publicity is the organisers' responsibility.

Parking

Please where possible reserve a car parking space for the Chair.

Vice Chair

If the Vice Chair is attending on behalf of the Chair, then they will deputise for the Chair in all respects and should be accorded the same precedence as the Chair.

Dietary and refreshments

The Chair and Consort:

The Chair does not have any dietary requirements or allergies and does not drink tea or coffee
The Consort is vegetarian and drinks tea and coffee
Both drink bottled water and soft drinks

The Vice Chair:

The Vice Chair does not eat red meat, and does not drink alcohol

GDPR

The Chair's Office is GDPR compliant and no contact details will be published unless you give us permission to. All information collected will be used by the Civic Office for intended purpose(s) only.

See: The Council's Democratic Services Privacy and Data Protection policy